Privacy Policy
Privacy Policy
Last updated: April 22, 2025
Introduction
At Leviathan Systems (“we”, “our”, or “us”), we take your privacy seriously. We build software solutions for businesses, including but not limited to HR management systems, property management platforms (PMS), cleaning service tools, and customer relationship management (CRM) systems.
This Privacy Policy explains how we collect, use, store, and protect the information processed through our software products and services, which are typically used by other companies (“Clients”) to manage their internal operations and data.
Scope
This Privacy Policy applies to:
- The data we collect through our software applications and websites.
- The information processed on behalf of our Clients.
- All users of our services, including administrators, employees, cleaners, managers, and other staff.
If you are an end-user (e.g., employee or cleaner) using our software as provided by your employer or service provider, please refer to their own privacy policy for details on how your data is handled.
Information We Collect
We may collect the following categories of data depending on the product and use case:
1. Information Provided by Clients
- Business contact information
- Company settings and configuration
- Employee records
- Cleaning schedules and job details
- Customer profiles
- Documents and communications
- Reservations and service orders
2. Automatically Collected Information
- Usage logs and access times
- Location data (if enabled)
3. Optional Integrations
If Clients connect third-party services (e.g., payroll systems, calendars, CRMs), we may access relevant data with consent to provide integrated functionality.
How We Use the Information
We use the collected data to:
- Provide, maintain, and improve our software
- Deliver technical support and customer service
- Enhance security and prevent unauthorized access
- Fulfill contractual obligations with our Clients
- Monitor system performance and usage trends
- Communicate updates, features, and important notices
Data Sharing
We do not sell or rent personal data.
We may share data only:
- With the Client who owns the data
- With service providers under strict confidentiality agreements (e.g., cloud hosting, analytics)
- If required by law or legal process
- To detect and prevent fraud, abuse, or security threats
Data Retention
We retain data as long as necessary to fulfill our contractual obligations or as required by applicable law. Upon termination of a contract, data may be deleted or returned to the Client based on their preference.
Security
We implement industry-standard security measures to protect your data, including:
- Encrypted communications (HTTPS, TLS)
- Role-based access controls
- Regular vulnerability assessments
- Secure infrastructure and backups
Your Rights
If you are an individual user and wish to:
- Access, correct, or delete your data
- Object to data processing
- Request data portability
Please contact the company (Client) that provided you access to our services, as they are the data controller for your personal information.
If you are a Client and need assistance fulfilling such requests, we are here to help.
Children’s Privacy
Our services are not intended for individuals under the age of 16. We do not knowingly collect personal data from children.
Changes to This Policy
We may update this Privacy Policy from time to time. We will notify Clients of significant changes via email or platform notifications.
Contact Us
If you have any questions or concerns about this Privacy Policy or our data practices, please contact us at:
Leviathan Systems
Email: privacy@leviathan.systems
Website: https://leviathan.systems
This Privacy Policy is effective as of April 22, 2025.